REGISTRATION, CANCELLATION AND REFUND POLICY

Registration Details and Timetable

As space is limited, registrations will be accepted on a first-come, first-served basis, subject to compliance with the criteria and dates in the registration calendar below. To take part in the company visits and training workshops, be sure to reserve your place when you register for the Forum.

STAGE	DEADLINE
Launch of the call for applications	December 9, 2024
Deadline for submission of interest (online or by email)	January 20, 2025
1st Payment of registration fees (CFAF 1,405,000)	January 10 – January 20, 2025
Evaluation of applications	January 20 – January 30, 2025
Publication of the final selection and official notification	January 30, 2025
Submission of visa applications forms	February 10, 2025
2nd/rd Payment of registration fees (CFAF 1,405,000)	March 15, 2025
3nd/rd Payment of registration fees (CFAF 1,405,000)	March 28, 2025
One-off payment of stand fees (CFAF 451,500)	March 28, 2025
Preparation of participants (online and face-to-face meetings)	April 1 – May 31, 2025
Departure from Cameroon	June 7, 2025
Start of the Forum	June 9, 2025

Media

Media wishing to attend the Forum should contact us at forecicc@gmail.com.

 

You will receive a confirmation email containing a barcode required to obtain your badge on site. It will also provide important information on how to modify your registration and add a chaperone.  

For any questions, please contact the team at forecicc@gmail.com.

International Participants

Invitation letters will be sent exclusively to delegates who have completed their registration fees and have been notified of their selection.

Local Participants (in Canada)

Please contact the Team by sending an email to forecicc@gmail.com.

Group registration

This edition does not offer group rates for the registration of several people belonging to the same company or municipality. For this, please contact the FORECICC team at forecicc@gmail.com.

Rights and Privileges of Registrants

Following registration, each person gains access to the rights and privileges associated with participation in the Forum, as described on the website.

Rights and privileges are granted on an individual basis and cannot be shared with others. Furthermore, substitutions are not permitted after the start of the Forum. Delegates may be replaced by another person from their organization up to 24 hours before the start of the Forum, if this does not involve any additional costs for the Forum organizers.

To change the name of a participant, please send an email to forecicc@gmail.com and request a replacement. If a registrant cannot be replaced, the cancellation policy will apply.

Early Registration

The deadline for early registration is midnight (Canadian time) on 10 January 2025 and 6 a.m. (Cameroon time) on 11 January 2025.

Payments

Registration fees must be paid by the following means:

• Credit card (VISA, Mastercard or American Express);
• Interac Bank transfer by email forecicc@gmail.com;
• International transfer to the bank account located at RBC – Ottawa:
  ACXED CONSULTING, INC.
  SWIFT: ROYCCAT2
  RIB : 01517 – 003 – 1008911

This payment must be made at the time of registration for it to be considered valid.

Confirmation of Registration

Once the full payment is made, you will send your proof of payment by email to forecicc@gmail.com. You will then receive a registration confirmation by email.

Cancellation Policy

To cancel your registration to the Forum, you must send us an email at forecicc@gmail.com. Cancellation requests made by other means WILL NOT be accepted. Cancellation fees will apply (5% of the amount paid).

Timetable and Refund Policy

The amount of your refund will depend on when we receive your cancellation request. Please consult this calendar for the different amounts:

DATES TO RECEIVE CANCELLATION REQUEST	REFUND
No later than February 15, 2025 (23:59, Cameroon time)	95%
From February 15 to March 15, 2025 (23:59, Cameroon time)	50%
From March 16 to April 15, 2025 (23:59, Cameroon time)	25%
As of April 16, 2025 (23:59, Cameroon time)	NO REFUND

Requests for cancellation due to failure to obtain a visa will be received and processed promptly. In this specific case, the delegate will receive 95% of the refund of his/her registration fee.

Refunds will be made to the credit card initially used for payment or by bank transfer to the account used for payment, retaining bank charges and cancellation fees. The following will appear on the credit card or bank account statement once the refund has been made: FORECICC - REFUND.

From 16 April 2025, we will only assess claims for medical or personal emergencies. To claim for a medical emergency, please attach a letter from your doctor. The deadline for these claims is 15 April 2025.

We do not give refunds or credits for parts of the Forum that you do not attend. This includes travel, visits, meals and events whose cost is included in the registration fee.